How to Enable Microsoft 365 Backup Using the Admin Portal

Introduction:

Microsoft 365 offers a suite of powerful productivity tools, but data loss can still happen. To ensure the safety of your critical business data, it’s essential to set up regular backups. In this blog post, we will walk you through the process of enabling Microsoft 365 Backup using the admin portal.

In this comprehensive blog post, we will delve into the step-by-step process of enabling Microsoft 365 Backup through the Admin Portal. Our goal is to provide you with a detailed guide that not only covers the essential setup steps but also offers insights into best practices, potential challenges, and the importance of safeguarding your critical business data. Let’s explore the intricacies of setting up Microsoft 365 Backup and ensuring the resilience of your organization’s data.

Prerequisites for Microsoft 365 Backup Setup

To set up Microsoft 365 Backup, you must fulfill the following prerequisites:

• Global Admin or SharePoint Admin Permissions: You need to have either Global Administrator or SharePoint Administrator permissions within your Microsoft 365 environment. These roles grant you access to the Microsoft 365 admin center, where you can configure and manage Microsoft 365 Backup.
• Azure Subscription: Ensure that your organization has an active Azure subscription, as Microsoft 365 Backup may rely on Azure services for storage and management.

Administrative Roles and Backup Management Privileges

When it comes to managing backups using Microsoft 365 Backup, it’s crucial to understand the roles and privileges associated with administration. Only tenant-level administrators possess the authority to create and oversee backups for their users. End users do not have the capability to enable backups or perform restores for their user accounts, distribution lists, mailboxes, or sites. It’s important to emphasize that the scope of products you can manage with Microsoft 365 Backup is determined by your admin role. In the future, there may be an introduction of a dedicated Backup admin role with comprehensive control over the entire tool.

Here’s a breakdown of administrative roles and their respective privileges for OneDrive, SharePoint, and Exchange:

• Global Administrator: This role holds the highest level of administrative authority and can manage backups for OneDrive, SharePoint, and Exchange.
• SharePoint Administrator: SharePoint administrators have the privilege to manage backups for OneDrive and SharePoint.
• Exchange Administrator: Administrators with Exchange roles can oversee backups specifically for Exchange.

Please note that this table is indicative of current capabilities, and future developments may introduce a specialized Backup admin role with broader control over the backup tool.

Enabling Microsoft 365 Backup: A Step-by-Step Guide

Step 1: Setup and Configure Syntex for pay-as-you-go billing.

• Sign in to the Microsoft 365 admin center. > https://portal.microsoft.com

• Navigate to the “Setup” section and locate the “Files and content” category.

• Within the “Files and content” section, click on “Set up billing.”

• In the “Enter your Azure subscription” panel, pick an Azure subscription from the dropdown menu.

• Choose a resource group and region. The region you select will determine the location where your tenant ID and usage data, such as site names, will be stored.

• Carefully review and accept the Microsoft Syntex pay-as-you-go terms of service. Terms can be found here
• Finally, click on the “Save” button to confirm and save your billing configuration settings.
• On the “Use content AI with Microsoft Syntex” page, click on “Manage Microsoft Syntex.”

•      Among the list of available products, choose “Backup Preview.”

• By default, this feature is deactivated. To enable Microsoft 365 Backup for your organization, simply click on “Turn on.“

• Click on Save, to enable the Backup Preview feature.

• After successful enabling the feature, you will see the following screen.

• Take a moment to carefully review the terms of service that are relevant to Microsoft 365 Backup here.

Select Go to Microsoft 365 Backup to start setting up Microsoft 365 Backup on OneDrive, SharePoint, or Exchange.

You can also go directly to the Microsoft 365 Backup Portal after enabling the feature using the following link:

https://portal.microsoft.com/Adminportal/Home#/settings/enhancedRestore

Conclusion:

In conclusion, we’ve walked through the crucial process of enabling Microsoft 365 Backup using the Admin Portal. We’ve highlighted the significance of safeguarding your valuable business data in the ever-evolving digital landscape. Ensuring the resilience of your organization’s information is paramount.

In the next blog post, we will take a deeper dive into policy configuration, an essential aspect of Microsoft 365 Backup. We’ll explore how to fine-tune backup settings, tailor them to your organization’s specific needs, and ensure that your data remains protected and recoverable.

Remember, data loss can happen unexpectedly, and having a robust backup solution in place is not just a best practice but a vital component of your overall data security strategy. Stay tuned for our next post as we delve into the intricacies of policy configuration, helping you further enhance your data protection strategy.

Blog: www.thatlazyadmin.com

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